Record a supplier payment

Record payments you make to suppliers and apply them to open purchase invoices. In Growmax ARC, payment against purchase invoices is always recorded through Supplier Payments — not from the invoice itself.

Before you start

• The supplier must have open purchase invoices to pay. See Manage purchase invoices.
• Apply any debit notes first so you pay the correct reduced amount. See Manage debit notes.

Record a payment

1. Go to Purchase > Supplier Payments.
2. Create a new payment and select the supplier.
3. Enter the payment details and save.

Allocate the payment to purchase invoices

1. Open the payment.
2. Use Allocate to apply the payment to one or more open purchase invoices.

Allocated amounts reduce what you owe on each invoice.

A supplier payment and the purchase invoices it settles — one in full, one in part.

Reverse an allocation

If a payment was applied incorrectly:

1. Open the payment.
2. Use Reverse allocations to undo the allocation, then re-allocate correctly.

Generate a payment PDF

1. Open the payment.
2. Generate the payment PDF for your records or to share with the supplier.

Tips

• Use the Outstanding (AP) aging report — with its aging buckets and average days outstanding — to decide which suppliers and invoices to pay first. See View accounts payable outstanding.

Related articles

• Manage purchase invoices
• Manage debit notes
• View accounts payable outstanding