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Manage debit notes

Debit notes record amounts your suppliers owe you back — for example, for returned or damaged goods. In Growmax ARC you can issue a debit note, email it to the supplier, generate a PDF, and apply it against open purchase invoices to reduce what you pay.

Before you start​

Create a debit note​

  1. Go to Purchase > Debit Notes.
  2. Create a new debit note for the supplier and enter the amount they owe you back.
  3. Review and save it.

Apply a debit note to open purchase invoices​

  1. Open the debit note.
  2. Apply it against one or more of the supplier's open purchase invoices.

The applied amount offsets what you owe the supplier, reducing what you pay.

A debit note raised from a purchase return, applied against the supplier's open invoice.

Email or print a debit note​

  • Email — send the debit note to the supplier directly.
  • PDF — generate a debit note PDF to share or print.

Edit or cancel a debit note​

  1. Go to Purchase > Debit Notes and open the debit note.
  2. Edit its details, or cancel it if it is no longer needed.

Tips​

  • Apply debit notes before recording a supplier payment, so the payment reflects the reduced amount you actually owe. See Record a supplier payment.