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Create and manage purchase orders

Purchase orders (POs) record what you are buying from your suppliers. In Growmax ARC you build a purchase order with a supplier, products, and quantities, run it through an approval step, then send it to the supplier by email or as a PDF.

Before you start​

  • Set up your suppliers first. The supplier's record shows their lead time and minimum order value, which helps you plan the order. See Manage suppliers.
  • Make sure the products you are ordering exist in your catalog.

Create a purchase order​

  1. Go to Purchase > Purchase Orders.
  2. Create a new purchase order.
  3. Select the supplier, then add the products and quantities you are ordering.
  4. Review the order and save it.

A purchase order: the supplier, its lines and prices, and its status — this one is partially received, so Create GRN sits at the top.

Approve a purchase order​

Purchase orders go through an approval step before they are sent.

  1. Go to Purchase > Purchase Orders and open the order.
  2. Approve the order.

Send the purchase order to the supplier​

Once approved, share the order with your supplier:

  • Email — send the purchase order to the supplier directly from the order.
  • PDF — generate a purchase order PDF to share or print.

Edit or cancel a purchase order​

  1. Go to Purchase > Purchase Orders and open the order.
  2. Edit the order details, or cancel the order if it is no longer needed.

Tips​

  • Check the supplier's lead time and minimum order value on their record before you finalize quantities.
  • Receiving goods against the order is done with a Goods Receipt Note — accepted quantities advance the order's receipt status, so you can always see what has been fully, partially, or not yet received.